On the day of the meeting, there are several things that the administrative professional will need to:

• Make sure that you know who is expected to attend the meeting.If the building has security guards, you may need to provide a list of attendees.
• Get to the venue early and check that everything is OK.If you’re responsible for the meeting arrangements, make sure that everything is there, the room is laid out correctly, any AV equipment is working, there are enough chairs, and any refreshments have arrived.
• Give some thought to who sits where, and even mark our a seating plan, as this makes a huge difference to the way that the meeting runs. You should ensure that the chair is sitting centrally and that you are seated next to them.
• Make sure you have plenty of spare copies of papers for those who haven’t brought a copy. If there are a lot of papers it may be appropriate to arrange them in a folder using page/section numbers so that participants can easily find papers related to the current discussion.
• If you are using name badges, set them out in alphabetical order on a table by the door, where attendees can pick them up as they arrive.