Records retention should be managed to meet current and future business needs, comply with legal requirements and meet the current and future needs of internal and external stakeholders.

Records identified for continuing retention are likely to be those which:

• provide evidence and information about the organisation‘s policies and actions
• provide evidence and information about the organization’s interaction

with the client community it serves

• document the rights and obligations of individuals and organizations,
• contribute to the building of an organization’s memory for scientific,

cultural or historical purposes

• contain evidence and information about activities of interest to internal and external stakeholder