In addition to your workstation, other objects in your immediate work area can add to your comfort and work productivity.  They can also become a source of injury.

Electrical equipment

Office workers use many pieces of equipment that require cords and cables.  These cords and cables can become a safety hazard.  Cables and cords should never extend into traffic areas.  Do not overload electrical outlets.  If necessary, purchase a power strip or surge suppressor made for use with multiple appliances.  An extension cord should only be used to extend the position of the electrical appliance.  It should not be used to increase the power load.

Cords, cables and power strips should be placed behind equipment or within the walls of the workstation.  If cords must be placed where people walk, tape them with materials specifically for this purpose.

General office equipment

Office equipment can be dangerous if it is not operated properly.  Keep the following safety procedures in mind when you use the office equipment:

• Follow the manufacturer’s directions for safe and efficient equipment use.
• Avoid other activities that will distract you from the operation of the equipment
• If you feel a tingling sensation, notice smoke, or smell something burning while you are operating the equipment, turn it off. Investigate the problem or report it to the appropriate person immediately.
• Know where the power switches are located on the equipment in your general area. In the event of an emergency or power outage, you may need to turn off the equipment.

 Office furnishings

Learn how to use small furnishings, such as a step stool and paper cutter.  In using a step stool with casters (wheels), step firmly in the middle of the stool.  Never step to the side because this can cause the stool to slide out from under you.  When using a paper cutter, keep your fingers away from the blade and never leave the blade up.  Furniture with rough or sharp edges should be sanded or taped to prevent injury to employees and to prevent clothing from being torn.  Report tears in carpets, burnt out lights, broken handles on equipment and other potential hazards related to office furnishing to the appropriate person.

File drawers should be filed beginning with the bottom drawer of the cabinet and moving to the top drawer.  They should be emptied from the top drawer down.  When working with file cabinets, pull out only one drawer at a time.  You do not want to change the cabinet’s centre of gravity and cause it to tip over.  Avoid placing objects that have potential to harm you or your co-workers at the top of filing cabinets.  Coffeemakers or heavy plants can slip off the cabinet and cause serious injuries.