Verifying record authenticity

  • The document must be the work of the stated author or source. The name of the author must be a part of the document or attached to the document to assure the authenticity of the document.
  • No alteration of the contents of the document should have occurred without permission of the author and or copyright holder
  • The document was issued or released by an authorised individual or organisation.
  • A certificate of authenticity might accompany the document with the signature of an authorised official.
  • Use of online processes – organisations must ensure that online business processes do not compromise the integrity and appropriate use of documents that contain sensitive E.g. a time stamp embedded in an electronic document provides an auditable time record
  • Controlled access to records – access to and use of records must be controlled by authorised and trained personnel and continuously monitored in order to maintain authenticity of records. Records should only be seen by the intended audience and used for specific   E.g. medical records (hospital), financial records (accounting), educational records (university).